What should a wedding planner do?

A fun first date, months of making memories, a question popped, a partner for life—it’s time to celebrate! Your wedding should be an enjoyable time spent with family, friends, and your newly-minted spouse, celebrating the fact that you two found love in this crazy world. But what often feels crazy is the amount of effort and coordination that goes into pulling off an event that involves a venue, food, music, formalwear, and those tiny reply cards (are those even really necessary?).

On your journey to happily ever after, organizing a wedding may seem like more chaos and stress than champagne and dancing. A wedding planner can be a person you hire or a process that you tackle yourself. And both should serve to keep the peace and help you enjoy the experience—giving you a way to organize everything and keep everyone informed. Whether you’re planning your own wedding or working with a professional planner, FieldProjects can help put all the moving parts into order and keep your team (yes, even your in-laws) in the loop on ideas, details, and to-dos big and small.

From your wedding master plan to decor checklists, seating charts and wedding party attire, these sample FieldProjectss will help you and your fiance practice your I-do’s with a productive glow. Get inspired, make them your own, and sail away to your honeymoon in style!

Ultimate Wedding Planning

This FieldProjects has the master list of wedding-related tasks, broken down by how many months out you are from the big day. Copy it and customize to fit your event:

In addition to lists named by their time frame (“8-10 Months Out”, “6-8 Months Out”, etc), add “In Progress” and “Done” lists to keep track.
Add all relevant attachments, like invoices and contact information, to the card for each task.
Include your wedding planner or family members that are helping out with the big event.
Include your wedding planner or family members that are helping out with the big event.

Wedding Day Timeline

There’s a lot of nitty gritty details during the actual day of the event. Keep the trains running smooth with a timeline board. Perfect for wedding planners and bridal parties:

Make planning collaborative by asking your party to add their own ideas for things like dress and tie color swatches, and event ideas.
Assign different people to tasks by adding them to a card to break up the responsibilities.
Comment back and forth on the relevant card so no discussion gets lost in long, unwieldy email chains.

Reception Planning Chart

As the RSVPs roll in, there is often lots of maneuvering to do to make sure the seating arrangement is set. A FieldProjects board makes it easy to make changes:

Plan your Reception and plan the tasks needed to be done on the event day.
Assign the tasks to responsible person, You can make sure everything going as per plan on our view board.

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